What is a property inventory report?

A property inventory report is a detailed document that records the condition and contents of a rental property at the start of a tenancy. It includes room-by-room descriptions, photographs, and notes on existing damage — protecting both landlords and tenants in any future deposit disputes.

Is an inventory report legally required in the UK??

While not a legal requirement, an inventory report is strongly recommended. Without one, landlords have no evidence to make deductions from a tenant's deposit, and disputes are almost always decided in the tenant's favour.

How long does a property inventory take?

The inspection itself typically takes between 1 and 3 hours depending on the size and condition of the property. At Inventory Flex, your completed report is delivered within 24 hours of the inspection.

How much does a property inventory cost in London?

Pricing depends on the size of the property. At Inventory Flex we offer transparent fixed pricing with no hidden fees — you can get an instant estimate using our online quote tool.

What is the difference between an inventory report and a check-in?

An inventory report documents the condition of the property before a tenant moves in. A check-in combines the inventory with a formal handover — our clerk meets the tenant in person, tests smoke alarms, records meter readings, and hands over the keys professionally.

Which areas of London do you cover?

Inventory Flex covers all London boroughs including North, South, East, West and Central London. We have experienced clerks across the city available for same-week appointments.

Are your inventory reports accepted by letting agents?

Yes — our AIIC-accredited reports are accepted by all major letting agents across London including Foxtons, Winkworth, Romans & Partners and many more.

What happens if there is a deposit dispute?

Our detailed reports with timestamped photographs provide a legally defensible record of the property's condition. This documentation is used as evidence by deposit protection schemes such as TDS, DPS and MyDeposits when resolving disputes between landlords and tenants.

Tenancy Check-In Report & Start of Tenancy Inventory London

Name: Inventory Flex
Address: 126 East Ferry Road, London, E14 9FP, GB
Telephone: 02034889191
Price range: ££
Rating: 4.7

Professional tenancy check-in reports and rental inventory and check-in services across London — helping landlords and letting agents document the start of every tenancy with a legally defensible landlord check-in report. AIIC Newcomer Award-winning service, 24-hour delivery, from £120.

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Tenancy Check-In Reports You Can Trust

InventoryFlex provides AIIC Newcomer Award-winning tenancy check-in reports and start of tenancy inventory services across all London boroughs. Our tenancy landlord inventory and check-in service is designed for landlords and letting agents who need a professional, independent landlord check-in report at the start of every new tenancy. Every tenancy check-in report includes a full review of the rental property condition, timestamped photographs, meter readings, smoke alarm testing and formal key handover — giving both landlord and tenant a clear, signed start of tenancy report delivered within 24 hours.

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About Our Tenancy Check-In Reports

What is a Tenancy Check-In Report?

A tenancy check-in report is a professional document produced at the start of a new tenancy — when a new tenant moves into a rental property. Unlike a full inventory and check-in for rental property which creates a brand new record from scratch, a tenancy check-in report reviews the existing landlord inventory and records the current condition of the property at the point of handover. Our AIIC-accredited clerk visits the rental property, compares its condition against the existing inventory, photographs every room, takes meter readings, tests smoke alarms and hands over the keys — producing a signed start of tenancy report that protects both landlord and tenant throughout the tenancy. Without a professional tenancy check-in report, landlords risk losing deposit disputes with TDS, DPS and MyDeposits.An inventory and check-in report is a detailed written and photographic document that records the exact condition, cleanliness, and contents of a rental property at the start of a tenancy. It covers every room — walls, floors, ceilings, fixtures, fittings, furniture and appliances — with hundreds of timestamped photographs as supporting evidence.On the day of the inspection, our AIIC-accredited clerk visits the property, conducts a thorough room-by-room assessment, tests smoke and carbon monoxide alarms, records meter readings, and meets the tenant on-site to professionally hand over the keys. Tenants are encouraged to attend so both parties can agree to the report in real time.After the inspection, our back-office team compiles the full report and delivers it to all parties within 24 hours. The tenant has 7 days to raise any queries. Once agreed, the report becomes the legally defensible baseline used at check-out to assess any changes in condition and determine fair deposit deductions.Without a professional independent inventory and check-in report, resolving deposit disputes becomes significantly more difficult — deposit protection schemes including TDS, DPS and MyDeposits will almost always rule in the tenant's favour without one.
View all sample reports →

Sample of Tenancy Check-In Reports

InventoryFlex inventory clerk conducting a check-in

What's Included in Our Tenancy Check-In Report?

A professional tenancy check-in report includes:

Review of existing landlord inventory against current property condition
Room-by-room condition assessment — walls, floors, ceilings, fixtures and fittings
Timestamped high-resolution photographs of every room and area of concern
Meter readings recorded — gas, electric and water
Smoke alarm and CO detector testing
Key handover records — number of keys issued and to whom
Cleanliness assessment of all rooms, appliances and outdoor areas
Signed start of tenancy report delivered within 24 hours
Emailed simultaneously to landlord, letting agent and tenant

Every detail is recorded using clear, professional, and unbiased language.
The inspection takes place on or just before the tenant's move-in date
Our check-in reports cover both furnished and unfurnished properties to the same professional standard.

Why Every Rental Property Needs a Tenancy Check-In Report

A professional inventory and check-in report in London helps:

Protect landlords against false claims
Provide clear evidence for deposit disputes
Ensure fair outcomes for tenants
Support compliance with tenancy deposit schemes
Comply with growing documentation requirements under the Renters' Rights Act

The check-in report sets the standard for the entire tenancy.
Inventory & check-in reports start from £120 — our most popular service, delivered within 24 hours of the inspection.

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Why Choose Inventory Flex

Award-Winning Service (AIIC)

Best Newcomer Award – AIIC

Aligned with AIIC & Propertymark Standards

Following recognised industry best practice

Fast Turnaround

Reports delivered within 24 hours

Independent & Unbiased Reporting

No assumptions. No bias.

Trusted by London
Letting Agents & Landlords

Our Inventory Clerks works across different regions of London

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Tenancy Check-In

Starting at

£ 100

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Comparing to Inventory
Handover the keys
Testing smoke alarms
Taking meter readings
Digital signatures
Digital report
High quality pictures

Inventory & Check-in

Starting at

£ 120

Request Clerk

Conducting Inventory & Schedule of condition report
Taking meter readings
Testing smoke alarms
Handover the keys
Accredited Professional Clerk
Digital signature
High quality pictures
Accurate Digital Report

Inventory

Starting at

£ 110

Prices don't include VAT.

Request Clerk

Accredited Professional Clerk
Detail Schedule of Condition
High quality pictures
Digital signature
Accurate Digital Report

The Inventory Process

Step 01

Contact us

Book online with your property address and inspection date. We confirm your appointment the same day.

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Step 02

Visiting property

Our AIIC-accredited clerk visits on the agreed date, inspects every room against the original inventory, photographs all areas and records meter readings and key returns.
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Step 03

Preparing report

Our back-office team cross-references the check-out findings against the original
inventory, clearly documenting any changes, damage or cleaning issues with photographic evidence.

Step 04

Report is sent over to you

The completed report is emailed to the landlord, letting agent and tenant within 24 hours. All parties have 7 days to raise any queries.
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Step-1

Contact us

Use the form with the list of all required details to get in touch with one of our clerks online.

Step-2

Visiting property

We will visit the property to do inspection on agreed date and time.

Step-3

We’ll develop your report

Allow for 24 hours in order for our back office staff to put together your report.

Step-4

Report is sent over to you

The report will be delivered via email to the Property Manager and tenant to view it for reference at Check-out.

Speak to Expert

Who We Work With

We provide property inventory services in London for:

LANDLORDS

Our mission is to protect Landlords & Tenants and minimize disputes about property.

Letting Agents

Our thorough property inventory reports are trusted by multiple Agents in London.

Developers

Delivering inventory reports to Build to Rent developers and large schemes of multiple properties.

Commercial

We offer also high-quality inventory services for commercial property across London.

Our Inventory Clerks work in different regions of London

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What People Say

Trusted by Landlords & Letting Agents across London

Read all our Google reviews →

We’ve been working with Flex Inventory for quite long time, and their service has always been exceptional. The team is consistently punctual, professional, and thorough in every inspection they carry out.

Imene Bahgat
_{Letting Agent}

Azim (Inventory Flex) is a very pleasant and friendly person.He conducted the check-in inventory back in 2022, and the report he produced was extremely detailed — I was very impressed.
Thank you, Azim (Inventory Flex), and keep up the great work!

Kami Soltani
_{Private Landlord}

I booked both cleaning and inventory services. The owner was very responsive, and the cleaning team did a fantastic job, leaving the home sparkling clean. The inventory report was detailed and prepared within 24 hours of the visit. Highly recommended!

HnM
_{Private Landlord}

Azim is great to deal with and the level of reports are always consistent and thorough. I have been working with and using Inventory Flex for the last 3+ years as a property manager and I have nothing negative to say about them. Would recommend to all landlords and agents.

Jay Mowlana
_{Property Manager}

We've been using InventoryFlex for some time now and have always been impressed with their service. Their reports are incredibly detailed and thorough, and they’ve consistently managed to accommodate bookings even at short notice. Reliable, professional, and efficient – highly recommended!

Ryan Wanaye
_{Property Manager}

Inventory Flex arrived on time, carried the work in a highly efficient manner with the service being delivered promptly. I would strongly recommend the company.

Nigel Williams
_{Private Landlord}

Inventory Flex is an amazing company! Azim was able to accommodate a last minute check-in and inventory for the next morning when there was limited availability for my area. He was very professional and excellent at his job. I can’t recommend Inventory Flex enough.

Tania Aker
_{Private Landlord}

Azim was incredibly thorough in the inventory check in. He spotted several things that we hadn't even noticed which really made us feel secure as new tenants moving into our home. He took photos and notes of every detail everything! He was very communicative even after inventory check in was done.

Ravanya Naidoo
_Tenant

Azim is very professional and polite, very easy to communicate; provided a very detailed report and was quick on turnaround. Would recommend.

SYH
_{Private Landlord}

Our price-list

For any enquires email us info@inventoryflex.co.uk or give us a call on 02034889191 and we will be happy to help you choose the right service to provide.

Inventory report

Inventory
& Check In

Check Out

Mid term

Studio

£110

£120

£100

£65

1 BDR

£120

£130

£110

£65

2 BDR

£130

£140

£120

£70

3 BDR

£140

£150

£130

£75

4 BDR

£150

£160

£140

£80

5 BDR

£160

£170

£150

£85

Prices don't include VAT.

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Tenancy Check-In Report & Start of Tenancy Inventory London

Tenancy Check-In Reports You Can Trust

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