What is a property inventory report?

A property inventory report is a detailed document that records the condition and contents of a rental property at the start of a tenancy. It includes room-by-room descriptions, photographs, and notes on existing damage — protecting both landlords and tenants in any future deposit disputes.

Is an inventory report legally required in the UK??

While not a legal requirement, an inventory report is strongly recommended. Without one, landlords have no evidence to make deductions from a tenant's deposit, and disputes are almost always decided in the tenant's favour.

How long does a property inventory take?

The inspection itself typically takes between 1 and 3 hours depending on the size and condition of the property. At Inventory Flex, your completed report is delivered within 24 hours of the inspection.

How much does a property inventory cost in London?

Pricing depends on the size of the property. At Inventory Flex we offer transparent fixed pricing with no hidden fees — you can get an instant estimate using our online quote tool.

What is the difference between an inventory report and a check-in?

An inventory report documents the condition of the property before a tenant moves in. A check-in combines the inventory with a formal handover — our clerk meets the tenant in person, tests smoke alarms, records meter readings, and hands over the keys professionally.

Which areas of London do you cover?

Inventory Flex covers all London boroughs including North, South, East, West and Central London. We have experienced clerks across the city available for same-week appointments.

Are your inventory reports accepted by letting agents?

Yes — our AIIC-accredited reports are accepted by all major letting agents across London including Foxtons, Winkworth, Romans & Partners and many more.

What happens if there is a deposit dispute?

Our detailed reports with timestamped photographs provide a legally defensible record of the property's condition. This documentation is used as evidence by deposit protection schemes such as TDS, DPS and MyDeposits when resolving disputes between landlords and tenants.

Commercial Property Inventory Services in London

Structured, accurate inventory reporting for offices, retail units, and commercial spaces across London.

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Built for Commercial Property —
Not Just Residential

Managing commercial property requires a different level of control.

From offices and retail units to large commercial spaces, the challengeis accuracy, accountability, and risk management.

At Inventory Flex, we provide structured inventory services tailored tocommercial property owners, asset managers, and letting agents acrossLondon.

Commercial property inventory services London

The Problem with Standard Inventory Services

❌ Lack of detail in commercial spaces

❌ Poor documentation of fixtures and assets

❌ Increased disputes between landlords and tenants

❌ Time-consuming manual processes

Many inventory providers are built for residential properties — not commercial environments.

The Inventory Flex Approach

We deliver structured inventory reporting designed for commercial properties:

Detailed documentation of all assets and fixtures
High-resolution photographic evidence
Digital reporting for easy access and reference
Tailored approach for different business environments

We use modern technology and structured reporting to ensure precision, efficiency, and clarity across every property.

Our reports follow recognised industry standards, including guidance from the Association of Independent Inventory Clerks, ensuring professional and reliable documentation.

Commercial Inventory Services

Inventory Reports
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Our AIIC-accredited clerks produce a complete room by-room record of all decorations, fixtures, fittings, and contents — with hundreds of timestamped photographs as supporting evidence. Detailed written descriptions cover every surface, appliance, and fitting, giving landlords a legally defensible document accepted by TDS, DPS and MyDeposits. Reports delivered to your inbox within 24 hours of inspection. From £110.

Learn more about Inventory Reports →

Inventory & Check-in

Our most popular start-of-tenancy service combines a full property inventory with a professional tenant handover. Our clerk meets your tenant on-site, tests smoke alarms, records meter readings, and hands over the keys — giving both parties a clear, signed record of the property's exact condition at the start of tenancy. Trusted by London Estate Agents and 1,000+ London landlords. From £120, delivered within 24 hours.

Learn more about Inventory & Check-in →

Mid-term Inspection

A scheduled visit during the tenancy to check your property is being maintained in good condition. Our clerk inspects every room, photographs any areas of concern, tests smoke alarms, and delivers a clear written report — so you know exactly what is happening at your property without having to visit yourself. Ideal for landlords with overseas portfolios or long-term tenancies. From £75, delivered within 24 hours.

Learn more about Mid-term Inspections →

Check-out

At the end of tenancy, our clerk visits the property and compares its current condition directly against the original inventory report. Every room is inspected and photographed, with any changes, damage, or cleaning issues clearly documented. This gives landlords the evidence needed to make fair, defensible deposit deductions — and gives tenants confidence that the process is impartial and professional. From £100, delivered within 24 hours.

Learn more about Check-out Reports →

More About Our Inventory Services

Suitable for All Commercial Spaces

We provide inventory services for:

Offices
Retail units
Retail units
Mixed-use developments

Whether managing a single unit or a large commercial portfolio, we deliver consistent and reliable reporting tailored to your business needs.

Why Choose Inventory Flex

Award-Winning Service (AIIC)

Best Newcomer Award – AIIC

Aligned with AIIC & Propertymark Standards

Following recognised industry best practice

Fast Turnaround

Reports delivered within 24 hours

Independent & Unbiased Reporting

No assumptions. No bias.

Trusted by London
Letting Agents & Landlords

Our Inventory Clerks works across different regions of London

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Reduce Risk.
Protect Your Assets.

A detailed inventory is essential for avoiding disputes.

Clear documentation helps:

Protect landlords from financial loss
Provide transparency for tenants
Support fair lease agreements

Detailed inventory records significantly reduce disputes and improve lease clarity.

Because incommercial property, every detail matters.

Our Inventory Clerks work in different regions of London

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What People Say

Trusted by Landlords & Letting Agents across London

Read all our Google reviews →

We’ve been working with Flex Inventory for quite long time, and their service has always been exceptional. The team is consistently punctual, professional, and thorough in every inspection they carry out.

Imene Bahgat
_{Letting Agent}

Azim (Inventory Flex) is a very pleasant and friendly person.He conducted the check-in inventory back in 2022, and the report he produced was extremely detailed — I was very impressed.
Thank you, Azim (Inventory Flex), and keep up the great work!

Kami Soltani
_{Private Landlord}

I booked both cleaning and inventory services. The owner was very responsive, and the cleaning team did a fantastic job, leaving the home sparkling clean. The inventory report was detailed and prepared within 24 hours of the visit. Highly recommended!

HnM
_{Private Landlord}

Azim is great to deal with and the level of reports are always consistent and thorough. I have been working with and using Inventory Flex for the last 3+ years as a property manager and I have nothing negative to say about them. Would recommend to all landlords and agents.

Jay Mowlana
_{Property Manager}

We've been using InventoryFlex for some time now and have always been impressed with their service. Their reports are incredibly detailed and thorough, and they’ve consistently managed to accommodate bookings even at short notice. Reliable, professional, and efficient – highly recommended!

Ryan Wanaye
_{Property Manager}

Inventory Flex arrived on time, carried the work in a highly efficient manner with the service being delivered promptly. I would strongly recommend the company.

Nigel Williams
_{Private Landlord}

Inventory Flex is an amazing company! Azim was able to accommodate a last minute check-in and inventory for the next morning when there was limited availability for my area. He was very professional and excellent at his job. I can’t recommend Inventory Flex enough.

Tania Aker
_{Private Landlord}

Azim was incredibly thorough in the inventory check in. He spotted several things that we hadn't even noticed which really made us feel secure as new tenants moving into our home. He took photos and notes of every detail everything! He was very communicative even after inventory check in was done.

Ravanya Naidoo
_Tenant

Azim is very professional and polite, very easy to communicate; provided a very detailed report and was quick on turnaround. Would recommend.

SYH
_{Private Landlord}

Frequently Asked Questions

Looking for a Reliable Commercial Inventory Partner?

Let us help you simplify your property management and reduce risk.